General Terms and Conditions of Booking Services
Effective Date: 11 July 2018
1. Legal Identity of the Company
VIP Luxury Tours – operated by T&A Group
Trading Name: Luxury Tour (www.luxurytour.nl) — This is the same legal entity operating under the registered name VIP Luxury Tours, operated by T&A Group.
KvK: 97487740 – Netherlands Chamber of Commerce
VAT Number: NL853573876B01
The company provides intermediary services for booking travel-related services, including:
- Flight tickets
- Hotels
- Travel packages
- Other tourism services
The company operates as an independent Travel Booking Intermediary between the traveler and the service providers.
The company is not an air carrier and does not bear responsibility for operating flights.
2. Nature of the Contractual Relationship
In the case of booking standalone travel services (such as flight tickets only), the contract is established directly between the traveler and the service provider.
3. Booking ConfirmationA booking is considered officially confirmed only upon:
Receipt of full or agreed partial payment by the company, and
Issuance of an official booking confirmation by email or written notice from the company.
The company reserves the right to cancel any unconfirmed booking due to non-payment within 24 hours of the agreed payment deadline, without any liability. Verbal agreements or unofficial communications do not constitute booking confirmation.
4. Booking Modifications
Booking modifications are subject to the following conditions:
- Changes are subject to the fare rules of the service provider
- Changes depend on availability of seats or alternative services
- The traveler bears any fare differences or modification fees imposed by the service provider
- The company does not guarantee the possibility of modification if fare conditions or availability do not allow it
5. Voucher Policy
In the event of flight cancellation by the airline for any reason (operational, force majeure, or otherwise), bookings are handled according to the applicable policies as follows:
First: Fare Differences (if applicable)
If the traveler books an alternative flight at a higher price, the company — upon the traveler’s request — will provide support and legal assistance through its designated legal office to submit a claim to the airline for recovery of the fare difference, in accordance with applicable regulations and consumer protection laws.
The company’s role is limited to administrative support and follow-up only, without any direct financial liability.
The final decision regarding compensation or reimbursement of the fare difference remains with the airline or the competent authority.
If the airline approves the compensation, the fare difference will be refunded to the traveler via the original payment method.
Second: Original Booking Value (Voucher Policy)
Regarding the original booking value, in the event of airline cancellation, a travel voucher will be issued instead of a cash refund under the following conditions:
- The voucher value equals the full amount paid for the original booking
- Validity: 12 months from the original travel date
- The voucher can be used:
- For the same traveler or other travelers
- For any available destination
- On any airline available through the company
- The voucher can be used fully or partially, with any remaining balance valid until expiry
- The voucher allows:
- Changing travel destinations
- Changing passenger names
- Changing departure airports
- The voucher cannot be exchanged.
6. Payments
Payments may be made through:
- Bank transfers
- Secure online payment links
- Official cash receipts
An invoice alone does not constitute proof of payment.
Proof of payment is only recognized through:
- Bank transfer confirmation
- Online payment confirmation
- Official company-issued cash receipt
7. Traveler Responsibility
The traveler is fully responsible for:
- Accuracy of provided information
- Passport validity
- Visa requirements
- Compliance with immigration and travel regulations
- Ensuring the passenger name on the ticket matches exactly the name on the travel document — any discrepancy may result in denied boarding at the traveler's sole responsibility
- Arriving at the airport or departure point within the check-in and boarding deadlines set by the airline or transport operator
- Compliance with any applicable health, vaccination, or entry requirements of the destination and transit countries
The company bears no responsibility if the traveler is denied entry into any country.
No-Show Policy:If the traveler fails to appear at the designated departure point on time (No-Show), the booking is considered forfeited. No refund, rescheduling, compensation, or travel voucher shall be issued under any circumstances. The company bears no liability for any loss resulting from a no-show.
Denied Boarding:If the traveler is denied boarding by the airline or competent authority for any reason attributable to the traveler — including but not limited to: name mismatch, invalid or expired travel documents, missing visa, failure to meet health requirements, or late check-in — the company bears no responsibility whatsoever. All resulting costs and consequences are solely the traveler’s responsibility.
8. Limitation of Liability
The company is not liable for:
- Flight cancellations
- Schedule changes
- Airline decisions
- Exceptional circumstances such as conflicts, natural disasters, or government restrictions
The company’s liability — if any — is limited strictly to the value of the intermediary services provided.
The company shall not be liable for indirect or consequential damages or loss of profits.
9. Force Majeure
The company shall not be held liable for failure or delay in service performance due to circumstances beyond reasonable control, including but not limited to:
- Wars or armed conflicts
- Natural disasters
- Pandemics
- Government restrictions
- Airspace closures
- Strikes or security disturbances
10. Service Fees
Some bookings may include service or agency fees for booking and administrative handling.
These fees are charged for services already rendered, including:
- Booking processing
- Ticket issuance
- Administrative follow-up
Therefore, service fees are non-refundable after booking confirmation.
11. Data Protection
The company processes personal data in compliance with the GDPR.
Data is only shared with third parties when necessary to provide travel services.
12. Complaints
Complaints or inquiries can be submitted to:
📧 vip@luxurytour.nl
A response will be provided within a maximum of 30 days.
Complaints must be submitted within 30 days of the date of the travel service in question. Complaints submitted after this period may not be considered.
13. Governing Law and Jurisdiction
These terms and conditions are governed by the laws of the Kingdom of the Netherlands.
Dutch courts shall have exclusive jurisdiction over any disputes.
14. Acceptance of Terms
Completion of booking or payment of services constitutes explicit acceptance of these terms and conditions by the traveler.